Data protection and e-learning

Illustration of a school, students, and teachers

Due care must be given to the choice of e-learning technology n order to ensure the safety of children and youth. The City of Reykjavík has established a Privacy Policy based on privacy legislation.

Before digital technology is implemented in schools and for recreational activities, an extensive analysis process is conducted, which includes risk analysis, processing agreements, and evaluating the impact on data protection. The principal is responsible for the use of e-learning technologies as well as fulfilling the information obligations towards parents.

Software in schools

Processing of personal data in Google Workspace for Education

Reykjavík City primary schools have decided to manage certain personal information of students in the Google Workspace for Education Plus learning environment as part of the schools' teaching methods.

How do we ensure the security of personal data?

The City of Reykjavík and the primary schools safeguard personal data through appropriate organizational and technical measures, including access controls.

The above processing of personal data has undergone a risk assessment and a Privacy Impact Assessment (PIA).

Teitur Skúlason, a former lawyer with Reykjavík City's Department of Education & Youth, informs us about student data protection.

Manual

The handbook covers the use of Google Workspace for Education+, the digital school environment used by City-run primary schools.

How long is the personal data kept?

It should be pointed out that according to Act No. 77/2014 on the Public Archives, part of the documentation shall be deposited at the Reykjavík Municipal Archives as the City is an entity subject to an obligation of transfer.

 

Other than that, the information will be stored in Google Workspace for Education during a student's studies, and it will be deleted three months after the student has finished their studies at the school and has returned the device to the school.

Taking & Publishing Photographs

Students shall comply with the rules of the school and the City of Reykjavík as well as the national legislation on taking and publishing photographs. The taking and publishing of photographs in the City’s school and recreational activities are subject to specific guidelines.

 

It is important that students themselves are not the main subject of the photos and image editing is only allowed as part of project work.

Learning Devices & Privacy