Hlaðan

Hlaðan is a multipurpose hall at the old Gufunesbær, operated by Reykjavík City. Hlaðan has been used for various events, including professional development days, meetings, small conferences, cultural events and various celebrations.

• Rent Hlaðan

Hlaðan has a large, sunny deck with a charcoal grill, perfect for use when the weather is good. Gufunes Recreational Park is in the immediate vicinity of Hlaðan, offering various activities such as a disc golf course, beach volleyball courts, petanque courts, orienteering track, Jumping Pillow, skateboard area and a family area with playground equipment for younger children. Large grassy areas near Hlaðan can be used for various games and team building activities.

Hlaðan can seat 90 people at tables. The upper floor has a meeting table, a lounge with a TV that can be connected to a computer, and kitchen facilities. Hlaðan has five toilets, one of which is accessible for wheelchair users. Wheelchair access to Hlaðan is through a door on the north side of the building, through the lower floor and out to the deck. There are two parking spaces for disabled people outside Hlaðan.

Please note that Hlaðan is not rented for parties or past midnight. Outside office hours, the hall is only rented with staff from Hlaðan. Staff are charged separately according to the fee schedule. The number of staff needed is assessed on a case-by-case basis.

Hall:

• Sound system
  • Most computers and smart devices can connect to the sound system with an aux/mini jack cable or Bluetooth receiver available on site. Hlaðan also has an adapter for mini jack to Lightning connection (for older iPhone and iPad models)
  • The mixer in the sound booth offers connections for jack, XLR and RCA cables.
  • An extension with XLR connectors is available on site.
  • At the front of the hall are two XLR connectors and one RCA connector.
• Projector
  • HDMI connections for projectors are in the sound booth and at the projection screen.
  • A presentation remote that connects to a computer via USB is available on site.
• Wheeled whiteboard, also suitable for flipchart paper.
• Podium
• Two wireless microphones.
• 20 tables measuring 80x160 cm
• 2 tables measuring 80x180 cm
• 2 tables with adjustable legs measuring 60x120 cm
• 2 high chairs

Kitchen:

• Household oven and stovetop
  • Suitable for heating refreshments, but the equipment can't handle cooking for large groups or heating large quantities of food
• Refrigerator
  • An extra refrigerator with freezer is located in the storage room next to Hlaðan if needed
• 2 large (20-cup) coffee makers and 6 pump thermoses
• Tableware for 90 people
  • Plates, glasses, cutlery, coffee cups, dessert plates, wine glasses, champagne flutes
  • All essential table settings

• At least one responsible person from the renter must be present during the event. The responsible person arrives before guests and stays until all guests have left and cleanup is complete. The responsible person ensures all renter duties are fulfilled and acts as the contact for staff.
• The renter arranges tables and chairs for the event and decorates the hall. Decorating with confetti is not allowed as it stains floors, furnishings and equipment. Early access to the hall is not possible unless specifically agreed upon.
• General cleanup is the renter's responsibility.

• Bring in everything that was taken to outdoor areas.
• Dispose of trash on the deck and outdoor areas if used.
• Clean the grill on the deck if used.
• Stack chairs on designated racks.
• Wipe tables with a damp cloth.
• Arrange tables on designated carts as much as possible. Remaining tables can be left in the center of the hall floor.
• Remove all equipment, lost items, leftover food, decorations and other items brought to Hlaðan by the renter or their associates. Ensure no residue from tape, poster putty, strings or other items used to hang decorations or posters remains.
• Sort and dispose of all trash in appropriate recycling containers.

If Hlaðan is rented without staff, the following is added:

• Leave all Hlaðan equipment in its place
• Properly secure the DJ booth:
  • Fully retract the projector screen
  • Turn off the projector using the wall switch
  • Reset all equipment to original settings
  • Turn off the power strip under the table
  • Shut down the computer
  • Ensure all cords and accessories for the projector are in the labeled box on the table
  • Return cords, microphones and other items to their proper places
• Wash all used tableware (see dishwasher instructions on the kitchen wall).
• Put away dry and clean tableware in its proper place.
• Clean and empty the dishwasher according to instructions.
• Clean coffee pots thoroughly. Rinse the inside of pots and pump spout tubes. Leave them open to air dry.
• Wipe down kitchen counters, sink and faucets.
• Leave dirty cloths and dishcloths in the cleaning closet, hung on hooks to dry.
• Before leaving, close curtains, set radiators to 2-3, turn off all lights, close upstairs windows and lock all doors.

Leave the hall ready for cleaning.

Renters may incur additional charges if cleaning and tidying don't meet requirements.

Report any damage to Hlaðan's equipment to hladansalur@reykjavik.is.

Hlaðan doesn't rent outside office hours without staff present. Staff numbers for events are determined case-by-case, based on expected guests and event scope. Note that staff costs are not included in Hlaðan's rental fee.

Hlaðan staff responsibilities include:

• Staff remain in Hlaðan throughout the event.
• Staff assist renters with services:
  • Help clear tables during the event. Staff are not expected to serve food or drinks.
  • Make coffee.
  • Heat up food.
  • Help refill buffet and drink tables.
  • Handle dishwashing and put away dishes.
• Keep premises tidy during events, including emptying trash, cleaning spills and restocking bathroom supplies.
• Oversee premises, equipment and other facilities.
• Provide guidance on audio-visual systems.
• Assist renters with cleanup if time allows.
• Ensure renters return the hall according to procedures.
• Ensure all Hlaðan equipment is in place before leaving.
• Staff are responsible for final checks, including closing windows, locking doors and activating the security system.

• Place an empty pot with pump on the coffee machine. Coffee pots are stored on the kitchen counter and on the bottom shelf of the cabinet next to the refrigerator.
• Add 2 liters of water to the coffee machine's top compartment. A blue water jug with measurement units is stored next to the second coffee machine.
• Place one coffee filter in the coffee compartment. Ensure the filter touches the metal sides to prevent it from collapsing when wet and grounds entering the coffee. Coffee filters are stored in a bowl on the kitchen shelf.
• Add two heaping measures of coffee to the filter. A white measure is kept next to the coffee pot.
• Turn on the coffee machine. Coffee will soon begin dripping into the pot. When coffee stops dripping, it's safe to remove the pot from the machine.
• Renters must bring their own coffee/tea and milk to events unless otherwise agreed upon beforehand.

Turning on

• Open the machine and ensure the filter is secure at the bottom. If loose, secure it by pushing down the plug (on the filter) and turning clockwise until it locks.
• Close the machine and hold the START button for several seconds until it begins filling with water.
• When the machine finishes filling and a steady green light appears on the start button, washing can begin. Dishware trays are to the right of the sink.

• Select a wash cycle before starting the first wash. Press the triangle button until the light next to the small image of 2 plates illuminates. If this cycle is already selected, start the machine immediately.

   

• Rinse all food residue from dishes before placing them in the machine.
• Press the START button to begin the cycle. The wash cycle takes about 4 minutes. When the START button light turns green again, it's safe to open the machine and remove the dishware tray.
• Change the water if it becomes cloudy. Follow instructions to empty the machine, then repeat the steps to refill it.

Turning off/emptying

• Keep the machine closed.
• Press the triangle button until wash cycle "c2" appears on the display.
• Press the start button, immediately open the machine, and remove the plug by turning it counterclockwise. Close the machine again until the cycle finishes.
• The dishwasher turns off automatically after emptying.

Connecting a projector to a computer in the hall

• The sound booth contains a box with cords, remote control, adapters and other items needed for projector connections.
• First, connect the computer to the HDMI port on the wall near the projector screen.
• Turn on the switch on the right wall of the sound booth (marked "SKJÁVARPI" (PROJECTOR)).
• A circular switch is above the projector switch. Turn and hold it to lower the screen.
• Turn on the projector using the "on" button on the remote control, stored in the box with the cords.
• The projector automatically detects the connected computer. If it doesn't work, press the "Source search" button on the remote control.
• The sound system is connected to the projector. The "HDMI" slider on the mixer controls the sound, but the computer's volume setting also affects it. See the sound system section for more information. To use the slide remote (stored in the same box as cords and remote), open its battery compartment and plug the USB dongle stored there into the computer.
• After use, put away all equipment:
  • Turn off the projector using the switch in the sound booth.
  • Raise the projector screen.
  • Set all mixer sliders to the lowest position.
  • Turn off the power strip for the sound system.
  • Remember to remove the slide remote's USB dongle from the computer.
  • Put all cords and accessories back in their place in the box.

To turn on the sound system:

• Ensure all mixer sliders are in the lowest position. The mixer is the device on top of the table in the sound booth
• Turn on the power strip under the table in the sound booth
• Turn on the top two amplifiers in the cabinet under the power strip
• The sound system is now on
• Control the sound by moving the mixer sliders up or down
  • Labels below the sliders indicate what they control. Find the slider for the device you want sound from. To increase volume, move the slider up
  • Raise the master slider (far right). The master slider controls volume for all connected devices simultaneously. If it's at 0, no sound will come through even if individual channel volumes are raised

To turn off the sound system:

• Move all sliders to the lowest position
• Turn off the amplifiers in the cabinet under the table in the sound booth
• Turn off the power strip on top of the amplifier cabinet