Reykjavík City launches electronic purchase requests
Reykjavík City has begun rolling out electronic purchase requests in partnership with Síminn Pay. The change will be rolled out in phases across all offices over the coming months, eliminating paper purchase requests that Reykjavík City has used for decades.
The rollout aims to simplify the procurement procedure and automate invoice processing in Reykjavík City's accounting department. Electronic purchase requests are part of Reykjavík City's ongoing effort since 2009 to receive all invoices electronically, which has led to substantial operational savings. The change will also provide complete traceability of purchases, improved financial management, and real-time oversight of occasional purchases.
Improved security and greater oversight
Electronic purchase requests rely on secure authentication. Reykjavík City employees authenticate themselves with an electronic ID before using a purchase request, ensuring that only those with pre-approved authorization can make purchases on behalf of the City. Since all purchases will be fully traceable, this ensures security for both Reykjavík City and suppliers.
The system also provides managers with real-time visibility of employee expenditures and promotes the responsible use of public funds.
This transition requires no technical modifications to the point-of-sale systems of suppliers that do business with Reykjavík City.
With this change, Reykjavík City takes a step toward simpler, safer and more efficient public administration.